GODIVA CALLING TERMS AND CONDITIONS
For the purposes of these terms and conditions:
The “Godiva Calling Competition” as detailed on the Godiva Calling Website
“Godiva Calling Website”: https://www.godivafestival.com/godivacalling
The “Promoter” is The Council of the City of Coventry of The Council House, Earl Street, Coventry, CV1 5RR
1. By submitting a Godiva Calling Competition entry you are agreeing to be bound by these terms and conditions.
2. HOW TO ENTER
2.1 The competition will run from 9th May 2025 to 31st May 2025 inclusive.
2.2 The Godiva Calling Competition entries will open at 2pm on Monday 28th April 2025.
2.3 Godiva Calling Competition entries for all categories except the Under 18s category, must be received by the Promoter by no later than 9am on Friday 9th May 2025 or such other dates as the Promoter publishes on the Godiva Calling Website (the "Closing Date"). Godiva Calling Competition entries received after the Closing Date are automatically disqualified.
2.4 Godiva Calling Competition entries for the Under 18s category must be received by the Promoter by no later than 9am on Tuesday 6th May 2025 or such other dates as the Promoter publishes on the Godiva Calling Website (the "Under 18s Closing Date"). All Under 18s category Godiva Calling Competition entries received after the Under 18s Closing Date are automatically disqualified.
2.5 The Promoter will not accept:
(a) responsibility for competition entries that are corrupted, not successfully completed or transmitted, lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any postal failure, equipment failure, technical malfunction, systems, satellite, network, server, website, computer hardware or software failure of any kind; or
(b) proof of posting or transmission as proof of receipt of entry to the competition.
3. ELIGIBILITY
3.1 In entering the Godiva Calling Competition, you confirm that you are eligible to do so in accordance with the Godiva Calling rules of entry or Godiva Calling under 18s category rules of entry (as set out within the Godiva Calling: Rules Godiva Calling: Rules – Godiva Festival | Coventry >> 4 - 6 July 2025) and eligible to claim any prize you may win. The Promoter may require you to provide proof that you are eligible to enter the competition. Each eligible applicant that submits a compliant entry to the Godiva Calling Competition shall be an “Applicant”.
3.2 The Promoter will not accept Godiva Calling Competition entries that are:
(a) illegible, have been altered, reconstructed, forged or tampered with; or
(b) incomplete.
3.3 The Promoter reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the Godiva Calling Competition.
3.4 The Promoter accepts no responsibility for entries not successfully completed due to a technical fault of any kind. Proof of transmission as proof of receipt of entry to the Godiva Calling Competition will not be accepted.
4. THE PRIZES
4.1 The prizes are:
(a) A slot on the Main Stage at Godiva Festival 2025
(b) Full production package including studio recording, mixing and mastering
(c) Professional photoshoot with a set of photos to keep
(d) CD printing
(e) Opportunity for the use of the Supplier’s (as defined at clause 4.3 below) premises for a live streaming event for limited friends and family of the winning bands (for the avoidance of doubt this shall be limited to one (1) session per winning band)
(f) Distribution of winning bands’ initial material which shall include but not be limited to CD’s and merchandise
4.2 The prizes set out at clauses 4.1 (e) and 4.1 (f) are supplied by THE PACK SMART GROUP LIMITED, incorporated and registered in England and Wales with company number 12590077 whose registered office is at Unit 5 Blue Ribbon Park, The Stampins, Coventry, England, CV6 5RE (the "Supplier").
4.3 The Promoter reserves the right to replace the any one of the prizes with an alternative prize of equal or higher value (as reasonably determined by the Promoter) if circumstances beyond the Promoter's control makes it necessary to do so.
4.4 The prizes are not negotiable or transferable.
4.5 The Promoter does not accept any responsibility if you are not able to take up the prize.
5. WINNERS
5.1 The decision of the judges nominated by the Promoter is final and no correspondence or discussion will be entered into.
5.2 The Promoter will contact the winner personally as soon as practicable after 31st May 2025 using the telephone number or email address provided with the competition entry.
6. LIMITATION OF LIABILITY
6.1 Insofar as is permitted by law, the Promoter, its agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize, (including except where it is caused by the negligence of the Promoter, or that of their employees. Your statutory rights are not affected.
6.2 Where a third party (including but not limited to the Supplier) provides any prize/s to a winner of the Godiva Calling Competition the Promoter disclaims all liability and responsibility in relation to the delivery of such prize/s.
7. OWNERSHIP OF COMPETITION ENTRIES AND INTELLECTUAL PROPERTY RIGHTS
7.1 The Promoter does not claim any rights of ownership in your Godiva Calling Competition entry.
7.2 You agree that the Promoter may, in their sole discretion, make your entry available on its website (https://www.godivafestival.com/godivacalling) and in any other media, whether now known or invented in the future, and in connection with any publicity of the competition. You grant the Promoter a non-exclusive, worldwide, irrevocable licence in perpetuity, for the full period of the intellectual property rights in the competition entry and any accompanying materials, to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the intellectual property rights in the competition entry and any accompanying materials for such purposes.
8. DATA PROTECTION AND PUBLICITY
8.1 By entering the Godiva Calling Competition, each Applicant agrees that any personal data provided will be collected, used and retained by the Promoter for the purposes of (i) verifying eligibility and identity of the Applicant, and (ii) fulfilment of Prize redemption and other purposes directly related to the Godiva Calling Competition. Any personal data supplied during the course the Godiva Calling Competition will be processed in accordance with the Promoter’s Privacy Policies available at: https://www.coventry.gov.uk/freedom-information-environmental-informationregulations/coventry-city-council-privacy-notice
9. GENERAL
9.1 If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the competition.
9.2 The Promoter reserves the right to hold void, suspend, cancel, or amend the Godiva Calling Competition where it becomes necessary to do so.
9.3 These terms and conditions and/or any claim or dispute arising from or in connection with the Godiva Calling Competition will be governed by English laws. Each Applicant and the Promoter agree to the exclusive jurisdiction of English courts.